CALL FOR ABSTRACT
The Indian Cancer Congress invites you to present original research, new data and other pioneering work in your field. Clinicians and investigators in all areas of Oncology, Nursing, Social Work, and other Related Disciplines are encouraged to submit abstracts of original work for presentation and new researches at the ICC 2013. All submissions will be peer-reviewed by the Abstract Review Committee. The Committee encourages the involvement of trainees and early career professionals as session presenters.
The posters will be displayed at the conference in the related sessions and selected ones will be considered to give oral presentations. Selected posters will be displayed in the conference programme.
It is an enticing platform where your work will be well appreciated and will be published in Indian Journal of Cancer, a peer reviewed and an indexed journal. Please review the guidelines for submission to the ICC before submission and don’t hesitate to contact us, if you need assistance with your submission: firstname.lastname@example.org
Please read the following guidelines carefully before submitting your abstract:
Systems and Tracks
Each System is divided into a number of subsystems and subtopics categories. All abstract authors are asked to choose a system, subsystem and a subtopic Category during the submission process. In the link below, there is chart that can assist you in finding which system, subsystem and track your abstract comes in. While registering, mention the level names in accordance.
Abstracts can only be submitted online via the Link on our website; submissions by fax, post or email will not be considered.
All abstracts must be written in English.
It is the author’s responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact in the abstract text will be reproduced as typed by the author. Abstract titles will be subject to a spell check if the abstract is selected for presentation.
Ethical Research Declaration
The conference supports only research that has been conducted according to the protocol approved by the institutional or local committee on ethics in human investigation. Where no such committee exists, the research should have been conducted in accordance with the principles of the Declaration of Helsinki of World Medical Association.
Abstract Submission Process
Abstracts are only processed and accepted for presentation only after the registration for ICC 2013 is completed.
Registration fees are not refundable in case of an abstract withdrawal, rejection or double submission. The charges collected cover the cost to process the abstracts whether or not one attends the meeting.
You will be required to register and then after channel to IJC publication from ICC website portal. Direct submission of abstracts to IJC will not be acceptable.
After following the instructions on ICC page and signing off electronically the undertaking, you will be asked the following:-
- Login Name of Submitter *
- Email address of Submitter*
- Password to be selected (six alphanumeric digits)
- Reconfirmation of password
*Submitter can be other than the first author but it has to be the one of the author.
An automatic email would go to you/submitter detailing your assigned login name and password and sequence number along with the your abstract uploading page link. You will be taken to the abstract uploading page (there would be no verification of email or any other step at this stage – for convenience)
On the abstract uploading page, the login name and email of the submitter would be displayed. It would have the following selection options.
“Article presentation preference” would have one set of options for
“Article submitted for which society” (needs to be added) would have the following set of options to choose from
- Indian Society of Medical & Pediatric Oncology,
- Indian Society of Oncology
- Association of Radiation Oncologists of India
- Indian Association of Surgical Oncology
This would be followed by the following spaces to type information
- “Abstract title” restriction of 100 characters.
- “Name of first author”
- “affiliation of first author”
- “Email address of first author” (can be different from the person submitting the abstract)
- “Name of second author”
- “affiliation of second author”
- “Name of third author”
- “affiliation of third author”
This would continue to maximum of 15 authors.
Each time the default affiliation would be what was filled in the immediate preceding author.
Each time the person would be asked whether he wants to add more author names or not.
Next space to type information would be key words – which would be maximum of three (three boxes, max characters 25).
There will be a box to type in the abstract. It would have max of 2000 characters. It would be possible for submitter to copy and paste the matter from his/ her hard disk.
Finally the submitter would be asked to complete the uploading process by clicking on the “Submit” button.
Once you hit the submit button, another automatic email would go to the email address of submitter and first author stating that the abstract has been successfully submitted with the following details:
- Abstract unique number (to be auto generated by system)
- First author name
- First author email
- Submitters name
- Submitters email
- Key words
- Abstract submitted for which society
- Abstract submitted for which category (oral or poster or…)
Based on which society has been selected – an automatic email would also go to the three representatives of that society so that they can evaluate (read/ download) the abstract and then recommend any one of the following:
- Accept as oral presentation
- Accept as poster presentation
- Accept as award presentation
- Accept for publication only
Choosing a Track Category
The track category is the topic under which your abstract will be reviewed and later published in the conference printed matters if accepted. During the submission process, authors will be asked to select one track category for the abstract. The Track Category which best describes the subject of the abstract should be chosen.
Abstracts in all Tracks and without exception should be structured as follows:
Background: Indicate the purpose and objective of the research, the hypothesis that was tested or a description of the problem being analyzed or evaluated;
Methods: Describe the setting/location for the study, study design, study population, data collection and methods of analysis used;
Results: Present as clearly and detailed as possible the findings/outcome of the study, with specific results in summarized form. Inclusion of gender breakdown of data is strongly encouraged;
Conclusions: Briefly discuss the data and main outcome of the study. Emphasize the significance for HIV prevention, treatment, care and/or support, and implications of the results.
A standard font, e.g. Arial, should be used when formatting the text. This helps to prevent special characters from getting lost when copying the text to the online abstract submission form. Ensure to check the final abstract with the system’s preview function before submission, and edit or replace as necessary.
The abstract text body is limited to 2000 characters including spaces for the abstract. Titles are limited to 30 words including spaces. No figures or diagrams are permitted in the abstract submission. It would be possible for you to copy and paste the matter from your computer/ storage device.
Typical reasons for abstract rejection:
- Abstract poorly written
- Not enough new information
- Hypothesis missing
- Methods inadequate or insufficient to support conclusions
- Data inadequate or insufficient to support conclusions
- Insufficient sample size or number of patients
- Controls inadequate or missing
- Statistical evaluation inadequate or missing
- Summary of essential results inadequate or missing
- Duplicate or overlap with another abstract
- Study too preliminary
Abstracts should disclose primary findings and avoid, whenever possible, promissory statements such as “experiments are in progress” or “results will be discussed”.
After submission of the abstract, a confirmation email will be sent to the abstract submitter.
Publication of Accepted Abstracts
Your abstract, if accepted, will appear in its full form in the abstract book by Indian Journal of Cancer (IJC), as well as on the conference and ICC website.